By Step by step
Get the admission letter
The university issues it, usually after your first tuition payment.
Attest and apostille
Have your educational documents attested by your state's Regional Authentication Centre, then apostilled by the MEA.
Register in e-Konsulat
Fill the study-visa registration; appointments are allotted in the order of registration.
Fill the VFS form
Complete the separate form on the VFS Global portal and book the slot you got.
Submit at VFS
Bring documents, photo and fees in person; biometrics are taken.
Wait for the decision
Usually within 15 days of submission, extendable to 30.
Apply for the residence permit in Poland
Before your visa expires, online through the MOS portal.
Get your visa file checked before VFS
A counsellor calls you back within one working day. Free, no obligation.
Or message us on WhatsApp · +91 62385 03277
Delhi or Mumbai?
Where you apply depends on the state you live in:
- Embassy in New Delhi: Delhi NCR, Punjab, Haryana, Himachal Pradesh, Jammu and Kashmir, Uttarakhand, Uttar Pradesh, Rajasthan, Madhya Pradesh, Chhattisgarh, Bihar, Jharkhand, Odisha, West Bengal, Sikkim and the north-eastern states.
- Consulate General in Mumbai: Maharashtra, Gujarat, Goa, Karnataka, Kerala, Tamil Nadu, Andhra Pradesh, Telangana, Puducherry, Daman and Diu, Dadra and Nagar Haveli, and the Andaman and Nicobar Islands.
Appointments are scarce: Delhi takes study-visa applications on Monday, Tuesday and Wednesday mornings, Mumbai once every two weeks. Register in e-Konsulat early. Applications go through VFS; the missions do not accept forms by post or email.
Documents
- Passport issued within the last 10 years, valid at least three months after you leave the Schengen area, with two blank pages.
- Visa form signed twice and a 35 × 45 mm colour photo.
- Covering letter and the embassy checklist.
- The original admission certificate from the university, in the format set by the science ministry.
- Proof of tuition payment.
- Proof of funds and of accommodation.
- Travel health insurance.
- Educational documents with state attestation and MEA apostille.
Get your visa file checked before VFS
A counsellor calls you back within one working day. Free, no obligation.
Or message us on WhatsApp · +91 62385 03277
Proof of funds, calculated
The regulation of 6 February 2018 on foreign students' financial means sets the amounts. For one year with a dorm place at PLN 800 a month:
- Living money: 12 × PLN 1,010 = PLN 12,120.
- Accommodation: 12 × PLN 800 = PLN 9,600.
- Return journey from India: PLN 2,500.
- Total: PLN 24,220, about ₹5.9 lakh.
€1 = ₹106.27, 1 PLN = ₹24.18 (European Central Bank reference rates (EUR/INR 106.272, EUR/PLN 4.3945), 23 October 2026)
The residence permit in Poland
A study visa is valid for up to a year. To stay longer, you apply for a temporary residence permit for studies at the voivodeship office of your region:
- Since 27 April 2026, applications are accepted only online through the new MOS portal; paper forms are not processed.
- Your university first fills in and e-signs Annex 5 of the application.
- Fees: PLN 340 stamp duty and PLN 50 for the residence card.
- First permit: usually 15 months, or the length of the course plus three months, up to three years for later permits.
- Apply no later than the last day of your legal stay; you then stay legally until the decision.
More on refusals and work rights: working while studying.